Ultimate Guide to Setting up a Payroll System
A good percentage of business owners are usually put off by the idea of processing payroll which is one of the roles of any entrepreneur explained here! From being time-consuming to expensive, there are plenty of reasons why processing payroll is the worst experience for these entrepreneurs. Fortunately, there is a way you can set up your payroll system so you don’t feel stressed and overwhelmed every time you have to process it. Keep reading to learn how to set up a payroll system that works for you.
Getting your documents in order is the first tip on this site; processing payroll requires various documents mostly from the employees and the IRS which you should get before you start doing anything. Due to the different payment structure and frequency used by the different companies, having the documents in order means different things for different thing for different business; for a business paying its employees by the hour, timesheets should be among the documents being used set up a payroll system along with proper forms filled by the employees and the documents from the IRS.
Once you have the documents, choosing a pay period structure is the next step; since most employees are known to live paycheck to paycheck, setting up a suitable pay period structure that ensures cash flow throughout can go a long way in retaining them. To set up a payroll system, you have to find a solution to both your problems and your employees; because you know they are living paycheck to paycheck, finding a structure that works for both like a bi-weekly pay period is key.
Finding a suitable payroll system is the next step; to save the time and stress that comes with processing payroll, you should consider using a payroll system by choosing from the ones available. Processing payroll and distributing paystubs is the next step in setting up a payroll system; since you already have a payroll system, this should take very little effort and time. During the processing of payroll, you should stop to check and ensure the whole process is error-free to avoid problems with the IRS, after which you can distribute the paychecks and stubs to your employees.
Like with most things, every business owner has to know payroll taxes monthly to the IRS but not before matching their employee’s contribution to FICA. Having an efficient payroll process is the dream of every business owner and it is attainable if you can set up a system that works for your business. As you can see, setting up an efficient and reliable payroll system is very easy; you only need to follow these guidelines.